November 2025

REQUEST FOR PROPOSALS (RFP) FOR EDITING AND PROOFREADING SERVICES

Issued by: Rosa Luxemburg Stiftung (RLS), North Africa Office
Date: 18/11/2025
Tender Submission Deadline: 29th of December 2025

1. Introduction

The Rosa Luxemburg Stiftung (RLS), North Africa Office, invites qualified and experienced service providers to submit proposals for the provision of editing and proofreading services for the period starting on 1 January 2026, with a maximum potential duration until 31 December 2028.

RLS is an internationally operating, progressive non-profit institution for civic education affiliated with the German Left Party (DIE LINKE). Active since 1990, RLS promotes democratic participation, social justice, and sustainable development through dialogue, knowledge sharing, and empowerment initiatives.

The North Africa Office, based in Tunis, implements projects and activities across the region, including conferences, publications, and cooperation with national and international partners. This RFP seeks to identify a reliable and professional proofreading service provider capable of delivering high-quality and cost-effective services in line with the foundation’s values and operational standards.

RLS intends to establish a framework contract with the selected service provider(s) for an initial period of one (1) year, which may be renewed for up to two (2) additional years based on satisfactory performance, quality of service, and the operational needs of the foundation. RLS reserves the right to terminate the framework contract at any time if the quality of the services is unsatisfactory or if contractual obligations are not fulfilled.

In line with current procurement regulations, the framework contract will specify both an estimated value and a maximum value for the entire duration of the agreement, inclusive of all applicable taxes:

  • The estimated total order volume is 40,000 TND.
  • The maximum value, which may not be exceeded under any circumstances, is 80,000 TND.

Once the maximum value is reached, the framework contract is considered exhausted, and no further orders can be placed without launching a new procurement procedure. Please note that the estimated value does not constitute a guaranteed minimum order volume, and RLS is under no obligation to reach either the estimated or maximum value during the contract period.

2. Description of Services

The selected service provider will be responsible for delivering high-quality editing and proofreading services for a variety of documents. These may include but are not limited to reports, promotional materials, academic papers, website content, and internal communications.

The scope of work includes:

  • Proofreading: Correcting grammar, punctuation, spelling, and typographical errors to ensure documents are error-free.
  • Editing: Improving clarity, coherence, style, and tone while maintaining the original meaning of the content. This includes checking for consistency in formatting and adherence to the organization’s style guide or a specified style manual (e.g., APA, Chicago, MLA).
  • Fact-checking (optional): Verifying factual information where applicable.
  • Formatting: Ensuring documents meet required layout, citation style, and formatting standards.

The provider must be capable of handling documents of varying lengths and complexities, delivering work within agreed deadlines, and maintaining the confidentiality of all materials.

3. Preliminary Conditions

Bidders must meet the following conditions to be considered eligible:
– Proven experience of at least 5 years- Valid business registration, tax identification, and necessary professional certifications.

4. Criteria of Selection

Proposals will be evaluated based on the following criteria:

– Financial Offer: 50%
– Quality of Services: 50%

The quality of services will be evaluated based on:

  • Accuracy and consistency in grammar, spelling, punctuation, and formatting
  • Ability to improve clarity, flow, and coherence while preserving original meaning
  • Adherence to style guides and client-specific requirements
  • Timely delivery and responsiveness to feedback
  • Experience working with academic, NGO, or international organization publications

5. Documents to Submit

Bidders are required to include the following documents in their proposal: French and English are accepted

  • Annex I– Company profile
  • Legal registration documents
  • Annex II– Financial offer (in TND, inclusive of all taxes and fees)
  • References
  • Edited/proofread versions of the provided sample extracts annex A & B with tracked changes
  • List and CVs of editors/proofreaders

6. Conditions for Submission

All proposals must clearly mention the reference of the RFP: “RLS–ADMIN–Editing & proofreading –2026/2028”.

Proposals may be submitted:
– By email: Procurement.NorthAfrica@rosalux.org


– Or by post/hand-delivery (sealed envelope) to:
  Rosa Luxemburg Stiftung, North Africa Office
  55 TER, Rue 1er Juin,
  1082 Mutuelleville, Tunis – Tunisia

Deadline for submission: 29th of December 2025. Late submissions will not be considered. Please note that no separate acknowledgments of receipt will be issued. Only providers shortlisted for further consideration will be contacted.

7. Contact

For any questions or information regarding this Bid, please contact the procurement team via email: Procurement.NorthAfrica@rosalux.org with the subject line: Questions & Info on RFP- Editing & proofreading