REQUEST FOR PROPOSALS (RFP) FOR PRINTING COMPANY
Issued by: Rosa Luxemburg Stiftung (RLS), North Africa Office
Date: 18/11/2025
Tender Submission Deadline: 29th of December 2025
1. Introduction
The Rosa Luxemburg Stiftung (RLS), North Africa Office, invites qualified and experienced service providers to submit proposals for the provision of printing company services for the period starting on 1 January 2026, with a maximum potential duration until 31 December 2028.
RLS is an internationally operating, progressive non-profit institution for civic education affiliated with the German Left Party (DIE LINKE). Active since 1990, RLS promotes democratic participation, social justice, and sustainable development through dialogue, knowledge sharing, and empowerment initiatives.
The North Africa Office, based in Tunis, implements projects and activities across the region, including conferences, publications, and cooperation with national and international partners. This RFP seeks to identify a reliable and professional printing company capable of delivering high-quality and cost-effective services in line with the foundation’s values and operational standards.
RLS intends to establish a framework contract with the selected service provider(s) for an initial period of one (1) year, which may be renewed for up to two (2) additional years based on satisfactory performance, quality of service, and the operational needs of the foundation. RLS reserves the right to terminate the framework contract at any time if the quality of the services is unsatisfactory or if contractual obligations are not fulfilled.
In line with current procurement regulations, the framework contract will specify both an estimated value and a maximum value for the entire duration of the agreement, inclusive of all applicable taxes:
- The estimated total order volume is 40,000 TND.
- The maximum value, which may not be exceeded under any circumstances, is 80,000 TND.
Once the maximum value is reached, the framework contract is considered exhausted, and no further orders can be placed without launching a new procurement procedure. Please note that the estimated value does not constitute a guaranteed minimum order volume, and RLS is under no obligation to reach either the estimated or maximum value during the contract period.
2. Description of Services
The successful vendor will be expected to provide end-to-end services for the following materials:
2.1. Core Printing Services:
- Brochures & Flyers: A4, A5; various folds; high-gloss or matte finishes.
- Reports & Books: Saddle-stitched booklets and perfect-bound books (from 20 to 200+ pages).
- Posters & Banners: A2, A1, A0 sizes and custom dimensions for indoor and outdoor use.
- Merchandise: T-shirts, tote bags, and other promotional items.
- Stationery: Business cards, letterheads, and envelopes.
- Event Materials: Program booklets, name tags, and signage.
2.2. Volume and Timelines:
- Order volumes will vary. The vendor must demonstrate flexibility for both small, urgent jobs and large, complex projects.
- The ability to meet tight deadlines, particularly for event-related materials, is critical.
3. Preliminary Conditions
Bidders must meet the following conditions to be considered eligible:
– Valid business registration, tax identification, and necessary professional certifications.
4. Criteria of Selection
Proposals will be evaluated based on the following criteria:
– Financial Offer: 70%
– Quality of Services: 30%
The quality of services will be assessed based on:
- Print quality (color accuracy, sharpness, paper quality, finishing consistency)
- Availability and condition of printing equipment
- Timely delivery and reliability
- Use of sustainable, eco-friendly materials and cost-effectiveness
- Experience with NGOs or international organizations
5. Documents to Submit
Bidders are required to include the following documents in their proposal: English and French are accepted.
– Annex I – Company profile
– Legal registration documents
– Detailed technical proposal and/or methodology
– Annex II – Financial offer (in TND, inclusive of all taxes and fees)
– Samples provided, previous work portfolio, or pre-production proof approval
-Feedback from past clients or service level commitment
– References from previous clients, delivery timeline compliance
6. Conditions for Submission
All proposals must clearly mention the reference of the RFP: “RLS–ADMIN–Printing company–2026/2028”.
Proposals may be submitted:
– By email: Procurement.NorthAfrica@rosalux.org
– Or by post/hand-delivery (sealed envelope) to:
Rosa Luxemburg Stiftung, North Africa Office
55 TER, Rue 1er Juin,
1082 Mutuelleville, Tunis – Tunisia
Deadline for submission: 29th of December 2025. Late submissions will not be considered. Please note that no separate acknowledgments of receipt will be issued. Only providers shortlisted for further consideration will be contacted.
7. Contact
For any questions or information regarding this Bid, please contact the procurement team via email: Procurement.NorthAfrica@rosalux.org with the subject line: Questions & Info on RFP- Printing company