June 2018

Call for offers: Selection of Hotels or Event/travel agencies

Rosa Luxemburg Stiftung, North Africa

Call for Offers:

Selection of Hotels /or Event /travel agencies services for the accommodation /catering for participants, and  implementation of training actions and study days in Regions

Return tender to:

Rosa Luxemburg Stiftung North Africa Office

Rim Ben Zina

Administrative Manager

North Africa Regional Office

Rosa Luxemburg Stiftung

23, Avenue Jughurta,

Tunis 1082

Tel: 52.688.099

Email: benzina@rosalux.org

 

  1. INTRODUCTION

The Rosa Luxemburg Stiftung (RLS), North Africa office  is a German association implemented in Tunis since July 2013 and its headquarters is based in Berlin, Germany. The foundation has 16 offices around the world. Among them, Tunis office which is a regional one that has partners in Tunisia, Egypt and Morocco.

  1. SUBJECT OF THE CONTRACT

The purpose of this call for tender is to seek a competitive price from Hotels/or Event/travel agency services for 6 months, commencing from July 2018, with an option to extend for a further 12 months if additional sessions are programed.

 

Scope of the Service

The Hôtel/ Event/Travel agency shall be able to find/ present various Accommodation/catering/event organization options for best quality/ prices services  according to the RLS needs specified below.

The Hôtel / Event/Travel agency shall ensure that all levies and taxes are included in the quotation price.

RLS specific services needed

The Rosa Luxemburg Foundation, North Africa office is organizing 2 regional training cycles for the benefit of 30-35 civil society participants during 2018 in different regions of Tunisia . the program will continue in 2019 in different governorates .

 

Each training cycle is composed by  4 training sessions of three days / two nights each.

The first training cycle will take place in Bizerte during the month of July-August –September 2018 and the second will take place in Gabes/or Sfax (according to best offers received) during the months of  October – November- December 2018 .the program will continue in 2019 in different governorates

We wish to receive a price offer for the different services covering accommodation , catering services and conference room, for the  following dates  :

Governorate of Bizerte : Provisionnal Dates:

1st session: 13 -14 – 15 July 2018

2nd session: 27-28-29 July 2018

3rd session: 17-18-19 August 2018

4th session: 7-8-9 September 2018

 

Governorate of Sfax /or Gabes provisional calendar:

1st session: 5-6-7 October 2018

2nd session: 26-27-28 October 2018

3rd session: 16-17-18 November 2018

4th session: 7-8-9 December 2018

In order to optimize the chance of success of these training courses and guarantee their progress in the best conditions, we will need

1) Accommodation including full board for 30-35  participants, (singles, doubles,  rooms with 3, or  4 beds )

2) Conference  room equipped (data show – sound-board ….) that can accommodate 30 and 35 people seated .

3) Daily coffee break.

4) an extra lunch for 30-35 participants for the third day  of each session

5) during the last (4th) training session, a diploma  ceremony will take place for which we will organise a reception / cocktail

III.        Submission of offers:

According to the dates mentioned above:

Price offers for the services needed in hotels (4* if possible)  in different governorates must contain the complete following details:

1) Price for Single room per night with full board (including taxes and tourist taxes) for the dates mentioned above

2) Price for Double, triple or quadruple room, per person and per night with full board (including taxes and tourist taxes)

3) Different formulas/prices of coffee breaks

4) Price for Extra lunch, per person

5) Conference room for 35 seated people (equipped with a video projector, projection screen, microphone, sound system, flipchart and markers)

6) Price for a bottle of water (in conference room and during meals)

7) Different Cocktail Formulas and prices for the diploma Ceremony

Please send your offer on behalf of the Rosa Luxemburg Stiftung Foundation, including additional free of charge services.

 

  1. PAYMENT MODALITIES

The standard payment terms of the RLS are :

Payment for services provided for each training session within one week of receipt of invoice either by cheque or by bank transfer. Payment will be made in Tunisian Dinars. Minus deduction at source according to Tunisian fiscal Laws.

Payment procedure is based on purchase orders / original invoice presentation  / rooming list. The invoice must be ready immediately after checkout of participants.

Payment of No show are not permitted, but we guarantee a payment for at least 25 people for each training session.

The invoice shall clearly identify the cost of the service fees charged. And the fiscal number.

For bank transfers, the Hotel/ agency should provide RLS with its bank details.

 

  1. SUBMISSION DEADLINE

Price offers must be submitted by email to: benzina@rosalux.org

Under the email title “hotels regional training 2018”

No later than 4.00pm on Friday, 30rd June 2018.